Interviewer.AI is built with strong security and data privacy controls. To protect sensitive candidate data, the platform offers clearly defined internal user roles while limiting external access. Below is a breakdown of each role and how collaboration works, especially when working with stakeholders outside your organization.
Admin User
Who is this for?
Account owners, Business owners, Recruitment or HR leaders, or platform administrators.
What Admins can do:
Manage account settings and billing
Create, edit, and delete job interviews
Add and remove internal users
Assign roles and access permissions
View all interviews and candidate data
Download reports and manage integrations
Admins have full access across the platform and are responsible for overall account governance.
Power User
Who is this for?
Recruiters, hiring managers, business leaders or senior team members actively involved in hiring.
What Power Users can do:
Create and manage job interviews
Review candidate profiles, videos, and AI scores
Shortlist, rate, and leave feedback on candidates
Collaborate with other internal users
Download candidate assessment reports
Power Users have broad access within the account.
Business User (External Stakeholders)
Who is this for?
Clients, department heads, interview panelists, or decision-makers outside your organization who do not have the same domain address.
Important Security Note
For data protection and security reasons, Interviewer.AI does not allow external Business Users to log into the platform or have direct account access. Those who have domain addresses, will not be be added as an account user on your account.
How External Collaboration Works Instead
While external users cannot access the platform directly, Interviewer.AI enables secure candidate sharing at the job interview level.
What you can do:
Select one or multiple candidates from a job interview
Share candidate profiles (videos, transcripts, AI scores, summaries)
Send access via secure email links
Control exactly which candidates are visible
This allows Business Users to:
Review candidate responses
Provide feedback
Participate in hiring decisions without accessing your account or other candidate data.
Why This Approach?
This role structure ensures:
🔐 Strong data security and privacy
👥 Controlled access to sensitive candidate information
🧩 Easy collaboration with external stakeholders
✅ Compliance with enterprise hiring standards
You get the flexibility to collaborate—without compromising security.
Summary Table
Role | Platform Access | Best For |
Admin | Full account access | HR leaders, account owners |
Power User | Hiring workflows & candidate review | Recruiters, hiring managers |
Business User | No platform login | External clients & stakeholders |
Candidate Sharing | Secure profile access via link | External hiring collaboration |
If you have questions about roles, access, or sharing candidates securely, reach out to us via in-app chat or email [email protected]. We’re happy to help!